Date:
Employee name
Designation
Dear Mr./Ms.—– ,
You are being issued a warning letter for your negligence attitude in handling company documents resulting in leakage of important information.
We have noticed that you had left important documents related with employees on your desk on ——– (date). As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.
Hereby, it is to inform you that 2 days salary will be deducted from your monthly salary for —–(month).
We hope that you will be more responsible in handling the confidential documents of the company in future.
Sincerely,
HOD
