REF/WL/01-01 Date: 1-JAN-2017
To,
Name of employee
E.Code:
Designation:
Department:
Subject: Warning Letter for Negligence
This letter is in strict reference to the incidences of casually making wrong Stock Transfer Notes in the Software.
It has been reported against you that while formulation of Stock Transfer Note in the the Software, the prices of commodities / finished goods being transferred is being incorporated manually in the Software/system by you, after deleting the prices which are being provided by the Software/system on automated basis and which are the standard price of the Commodities / goods being transferred.
The above stated act of deletion of the standard prices in the Software/system while preparation of Stock Transfer Notes and manually punching of the prices in the Software is an act of negligence towards the roles and responsibilities entrusted with you.
The above stated act is also a violation of Standard Operating Procedures for preparation of Stock Transfer Notes.
Strict adherence to the practice of entering the correct prices in the Software/system is mandatory and manual deletion/entry of the prices is not acceptable. The same also does not commensurate with ethical business practices.
Please take this letter as a final written warning towards improving and rectification of the above-stated act for preparation of Stock Transfer Notes, failing which necessary disciplinary actions shall be taken.
_____________________________
Signature of Authorized Signatory
For ………………(Company name)
Cc: employee personnel file
