Date: _________
TO
[NAME]
[DESIGNATION]
[DEPARTMENT]
Subject : Show cause notice for Insubordination / Negligence and Misconduct
This notice is in strict reference to the incidences reported against you. Please find below the narration of
events that amount to Negligence in attitude, Insubordination & Misconduct.
1. Negligence in attitude : Reporting late at work shifts: On ________(DATE) during the staff
meeting it was made clear that SOP for reporting to work in time shall have to be followed.
Inspite of that it was reported that you were not punctual in reporting to work. The dates on which
you reported late without substantial reasons were _______, _________ and _____________. Also
every alternate day it is observed that you report late on duty.
2. Insubordination: __________(DATE) you were instructed to report to duty for arranging a
fresher’s training of staff at the ________(BRANCH OFFICE) but you did not report to work and
were absent without any information . Upon being called by your Reporting Manager you stated
you shall be unable to come. As per the company policy if you are unwell OR can’t report to
work on duty then the Reporting Manager should be kept informed of the same prior to the
reporting time and not when the Reporting Manager follows up for your absence .
3. Misconduct: ______________ (DATE) it was reported that your behavior was inappropriate
towards one of the staff and was impolite while reverting to him towards formulation of a pass of
one of the vendor. There have been incidences reported towards your inappropriate and impolite
behavior towards another staff on ________ (DATE).
You were verbally informed for improving your behavior. However the same did not improve.
You are thereby requested to submit your written explanation and justify as to why disciplinary action
should not be taken against you.
Your explanation should reach the undersigned within 48 hours of receipt of this letter.
For, ………………………………
_____________________________
Signature of Authorized Signatory
Cc: employee personnel file
