[Date],
[Name],
[Company and Address],
Dear ———— [Name],
We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better. [Thank and compliment supplier for product / service].
I have received your invoice # ———- [Invoice Number] in the amount of Rs. ————- [Amount]. [State whether an interim payment is enclosed, example: I have enclosed our cheque # ———— for Rs. —————–.] [Reason, example: As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance ——— [Date].
Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.
Thanking you,
[Name & Signature]
