[Date]
[Name],
[Company and Address],
Dear ————— [Name],
I believe there has been a slight mistake.
I have just received your ———— [Document or account summary for the month —————–]. Unfortunately, I am unable to reconcile your invoices to the Rs. ——————– [Amount] you state as my account balance. My records indicate as follows:
INVOICE / PAYMENT AMOUNT
-
# ——————- 1250.00
Payment, Cheque #—-, dd/mm/yy -1250.00
- # ——————- 2500.00
Payment, Cheque # —–, dd/mm/yy -2000.00
Balance ——–.00]
I have taken the liberty of enclosing copies of the above invoices and cheques. Please check your records to determine the source of the discrepancy and call me at ————– (contact no.) once the difference has been reconciled.
Sincerely,
[Name & Signature]
