[Date]
[NAME ]
Company & Address
Dear Mr. / Ms. ……..[NAME],
A check of our records has revealed that we have made an incorrect payment to you in settlement of your invoice #[Invoice Number]. Our check #[Check Number] for Rs. [Amount] is Rs. [Amount] in over payment of the total amount due, Rs. [Amount].
[Mention the reason how you requested the overpayment to be handled, ex. As the overpayment is not insignificant, I would greatly appreciate the difference of Rs. ——– to be sent to us.] You can send a cheque or DD in favor of “———————– ” to the representative of Accounts department.
I thank you for your consideration and look forward to continued business together.
Sincerely,
(Name & Signature)
