[Date]
[Name],
[Company and Address]
Dear Mr. / Ms. ————— [Name],
In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.
Your ——————- [account statement], a copy of which is enclosed, indicates a balance due of Rs. ———- [Amount]. As you know, we dispute this figure for the following reasons:
As per our verbal agreement on ——– (DD/MM/YY), all invoices paid within ——- days were to be subject to a ——–% discount; the following invoices fall under this category:
INVOICE # AMOUNT DISCOUNT
- 2342342 1,200.00 20.00
- 3234234 700.00 10.00
- 2432342 325.00 5.00
Total 35.00
Refer to our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note # ———— (no.) accrues a Rs. ——- restocking charge for items returned on invoice no. # —————–]
Without admitting any liability, we offer a compromise to settle our account in full by payment of Rs. ———— [Amount]. Enclosed, please find our check # ————- [Check Number] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of Rs. ————— [amount].
Sincerely,
[Name & Signature]
