Employee Charge – Sheet

To,

[Employee Name]

[Employee code]

[Address]

It has been reported against you that on _____________at ______ you ______ (mention clearly that act of acts of misconduct alleged)

The act as alleged above which have been committed by you amount to misconducts which, if proved, would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within _______ days of the receipt of this letter as to why you should not be dismissed or otherwise punished.

Should you fail to submit your explanation as required, it will be presumed that you have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.

The receipt of this letter should be acknowledged.

Authorized Signatory

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 Mr. / Ms. _______

[Location]

Mr./ Ms. _____________, 
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We noted with regret that you have neither resumed your duties nor have you explained the reason for your continued, wilful and unauthorized absence.

As per the terms of your appointment letter, it is clearly indicated that absence for a continuous period without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.

You may collect your full & final settlement dues, if any, from the Accounts Department.

For ____________, 

(Authorized Signatory)

Designation

The post Warning Letter for continued absence appeared first on Formatsplanet.

To,

 Mr. _______________

Emp.No…_____________

Designation: ____________

                                                                                                     WARNING

 Your explanation dated _________[Date] in reply to show cause notice dated ________[Notice date] Has been found to be unsatisfactory.

 You are accordingly hereby warned.

 You are further advised in your own interest to be cautious and not to repeat such an act in future.

__________________  

AUTHORISED SIGNATORY

The post Simple Warning Letter appeared first on Formatsplanet.

To,

 Mr.______________

Emp.No. ____________

Designation: _______________

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on _________[date] Without any authorization.

You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.

  AUTHORISED SIGNATORY

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                                                      WARNING LETTER FOR INSUBORDINATION

To,

 Mr./ Ms.________

Emp.No.___________

Designation: ___________

 It has been reported that today at_______[Time] when your supervisor asked you to do________[work to do] you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake.  Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.

_____________

 AUTHORISED SIGNATORY

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To

[Name]

[Department]

[Location]

This has reference to the charge sheet dated_________ issued to you & enquiry held thereafter. We have duly considered the report of the enquiry officer and are satisfied that the charges as levied against you have been proved against you in the enquiry.

 In view of the serious nature of misconduct committed by you & fully proved against you, it has been decided to dispense with your services. However, on compassionate grounds considering extenuating and aggravating circumstances, the management, instead of dismissing you from services has decided to impose lesser punishment of discharge on you with immediate effect from____________[Date]

 Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.

Authorized Signatory

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                                 PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

TO,

[Employee Name]

Following are the charges against you:

Perusal of your attendance record reveals that you are in habit of absenting yourself from your duties without any information and proper sanction of leave. Your absentee spells are on an increase and your absentee record for the preceding ________years are reproduced here under.

MONTH                                            DATES                                    NO. OF DAYS OF      

                                                                                                           UNAUTHORIZED

                                                                                                                  ABSENCE

________                                        __________                            ________________

You have been verbally advised to improve you attendance record and not to indulge in unauthorized absence from duties. But despite these verbal advises/reprimands and assurance given by you, you have not shown any improvement in your attendance.

 The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.

 You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in your case.

For __________[Company Name]

[Authorized Signatory]

 CC : Deptt Head

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Name of Employee
Employee No.
Designation
Department

Subject: Show cause notice for Negligence

This notice is in strict reference to the incidences reported against you. Please find below the narration of events that amount to Negligence in attitude and breach of company policy for leave approvals.

Negligence in attitude: Taking leaves without approval – As per the Company Policy, you are supposed to get your leaves approved by your immediate reporting Manager, and the same needs to be approved by the HOD on Leave Portal. Your leave for 15-Nov-2017 was not approved inspite of that it was reported that you absconded from work on the said date i.e. 15-Nov-2017. It has also been observed that the leave request was submitted by you very late and that was also submitted by you upon enquiry by your reporting manager on 19-Nov-2017. The leaves were requested for grand parent’s funeral however the leaves were extended when the leaves were supposed to be asked for re-consideration.

Keeping in view the urgency of projects, the extension of leaves for your cousin’s wedding is not approved by the Reporting Manager.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

This is a written warning letter issued to you for your negligence and misconduct. You need to resume your duties immediately or within 48 hours of receipt of the letter at KAMA designated Store.

Signature of Authorized Signatory
For ………… Pvt.Ltd.
Cc: employee personnel file

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To
MS. Rehana
Empl. No:
Division:
Base station :

Subject: Show Cause notice for disciplinary action

Please be advised that it has been noticed that you have been taking leaves mostly without any prior intimation and this seems to be a regular practice. Your uneven attendance affects the facets of responsibilities for which you have been employed in the Organisation.

This could be treated as wilful negligence and sheer indiscipline towards your duties. A verbal warning was already issued to you for erratic patterns of attendance and uninformed absence from work.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action. You also have been warned verbally several times for improving your negligent behaviour. Specifically, you had unscheduled absence from 6th July to 10th July 2013.

The management has noticed that after several counselling on the stated matters, there is no improvement.

As per the Company Policy all the leaves should be approved by the reporting manager. In cases of medical exigencies OR leaves taken due to medical reasons the information regarding probable date of reporting back to work from sickness, should be informed to the reporting manager and the same should be communicated proactively . The medical verification certificates need to be provided for the same. Any unscheduled leave from work without prior intimation and approval from the reporting manager will be subject to further disciplinary action including possible termination.

You are thereby requested to submit your written explanation and justify as to why disciplinary action should not be taken against you.

Your explanation should reach the undersigned within 48 hours of receipt of this letter.

_____________________________
Vice President & Head HR

Cc: employee personnel file

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MR. ASHU
DESIGNATION: STORE MANAGER
EMP CODE NO.: XXX
DEPARTMENT- SALES

Subject: Transfer to Northern Region with effect from 15-Feb-2016

Inspite of the follow ups your response is still awaited towards the stock audit report that reflected cash shortages and stock shortages for audit conducted on 10 January 2016.
Despite of all the above stated incidences that have incurred loss to the Company , the Organization is offering a second chance of improvement in your performance in a different job role .

Therefore you are being transferred from Eastern region (Assam) to Northern region.

As per the clause in the Letter of Intent and as per the clause no. 12a in Appointment letter extended and s the receipt of the same by the Organization , the Organization reserves the right to transfer you at a different location therefore , you are required to report in Ludhiana with effect from 15-Feb-2016, failing which the organization shall be bound to take requisite disciplinary actions as per the Company Policy .

Please handover the charges to Mr./Ms. ———- with immediate effect and inform Mr. Gupta – Admin Manager for your tickets to get booked for Ludhiana.

We wish you the best for your tenure of employment with the Organization.

For ____________ PVT LTD

Authorized Signatory

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