This letter is to bring to your attention that it has been observed that you are not found in the formal dress while on duty. You have been also advised several times to strictly follow the discipline and to maintain the office decorum. Such behaviour sends a wrong signal to the other staff members.
This is a written warning letter issued to you for your negligence in attitude. You are hereby warned. You are further advised to submit a written explanation as to justify as to why disciplinary action should not be taken against you.
Your explanation should reach the undersigned within 48 hours of receipt of this letter.
For xxx Company Ltd.
Signature of Authorized Signatory
Cc: employee personal file