Base station :
Subject: Show Cause notice for disciplinary action
Please be advised that it has been noticed that you have been taking leaves mostly without any prior intimation and this seems to be a regular practice. Your uneven attendance affects the facets of responsibilities for which you have been employed in the Organisation.
This could be treated as wilful negligence and sheer indiscipline towards your duties. A verbal warning was already issued to you for erratic patterns of attendance and uninformed absence from work.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action. You also have been warned verbally several times for improving your negligent behaviour. Specifically, you had unscheduled absence from 6th July to 10th July 2013.
The management has noticed that after several counselling on the stated matters, there is no improvement.
As per the Company Policy all the leaves should be approved by the reporting manager. In cases of medical exigencies OR leaves taken due to medical reasons the information regarding probable date of reporting back to work from sickness, should be informed to the reporting manager and the same should be communicated proactively . The medical verification certificates need to be provided for the same. Any unscheduled leave from work without prior intimation and approval from the reporting manager will be subject to further disciplinary action including possible termination.
You are thereby requested to submit your written explanation and justify as to why disciplinary action should not be taken against you.
Your explanation should reach the undersigned within 48 hours of receipt of this letter.
Vice President & Head HR
Cc: employee personnel file