Ref: Date :
The HR Manager,
Subject: Reporting of an Incident @ our branch office
This is to apprise you that during one of our recent visits at our (branch office), it was found that our guard is involved in handling cash from the proceeds of wheat flour. You will definitely agree that if the guard gets involved in handling the sale and cash, it will hamper his role as security personnel because the gate is left unmanned/unattended which results in the security being compromised.
We may also like to recall that a few month back, it was decided mutually that guard will not be involved in handling wheat flour and its proceeds.kindly note that we shall not be responsible for any liability arising out of the same.we request you to pass necessary instructions to the officials stationed at our (branch office) to rectify the situation.
This is further to our letter No. Ref./ —/–
Kindly acknowledge the receipt.
For _____________ Pvt. Ltd.