________ [street, city, state, zip]
Subject : Refusal For Charity Donation
Dear ____ [Name],
Thank you so much for your recent letter requesting a donation to _______ (charity). However, it is impossible to support all the worthwhile causes in each area that our company has offices in. Therefore, our company makes an annual contribution to the ________ [Charity Name where your company already contributing] which then supports many local organizations.
Because of the above policy, we are unable to make a contribution to the local _________ (charity). It is a fine project and we wish you luck in your endeavors.
_________ [Your name]